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Dynamic Dropdown

Use a Dynamic dropdown to populate options from Confluence users or responses from another form.

Dynamic dropdowns can be populated in two different ways:

SourceAvailability
Confuence usersStandard and Advanced
Responses from other formsAdvanced only

Add a Dynamic Dropdown

  1. Open your form in the Form Builder.
  2. Click Add question → Dynamic Dropdown.
  3. Enter a question and, optionally, a description.
  4. Under Populate with, select a data source.
  5. Click Save Form, then update the Confluence page.

Create a User Picker

Let respondents search for and select Confluence users.
  1. Under Populate with, select Confluence Users.
  2. Optional: Click Limit to specific groups and choose the group limitations.
When completing the form, respondents type in the field to search for users, then select from the results.

Populate with responses from another form

Note: This feature is only availiable with Advanced Edition

Populate the dropdown with answers submitted to a Short answer field in another form.

If you are not a collaborator on the source form, Allow data referencing by non-collaborators must be enabled in that form's configuration.

  1. Under Populate with, select Responses from another form.
  2. Select the Space containing the source form.
  3. Select the Form containing the responses you want to use.
  4. Select the Field whose answers will populate the dropdown.
Tip: Only short answer fields can be selected as the source.

Allow non-collaborators to reference a form

By default Allow data referencing by non-collaborators is turned off. To allow other users to use the answer from a form you can make them a collaborator on the form or follow the steps below.
  1. Open the source form in Form builder.
  2. Click Configure Form.
  3. Open the Advanced tab
  4. Click Allow data referencing by non-collaborators.
  5. Click Update.

FAQs

What happens if the options are updated?
The dropdown options are a snapshot of the source from when the form loads. If the source is updated while the form is open the changes will not show. Reload the form to get the most recent options.
What happens if the page with the source form is deleted?
Deleting the Confluence page containing the source form does not affect dropdowns that reference it. They continue to display options from that form.
What happens if the source form is deleted?
If the source form is archived or deleted from the Forms for Confluence homepage, dropdowns that reference it display no options.

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