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Dropdown List

Dropdown lists should be used when you want users to pick from a list of options.

The options can be provided in two ways. You can create a list of options, or you can link the dropdown to another form field. When you link to another form field, the drop down will be filled with answers that have been submitted in that form field.

  1. Create your Form using the Forms for Confluence macro.
  2. Add the Forms - Dropdown List macro to the form.
  3. Set a Name for the list.
  4. Set a Label for the list; this will appear next to the checkbox options.
    1. Set a Description for the list.
  5. Choose how to create your list options. You can either:
    1. Dropdown List
    2. Link to another form to generate options.
  6. Save the macro. A placeholder of the macro is added to the page.
  7. Preview or Save the page to see the final dropdown menu.

Create your own options

  1. Select the Create my own list option
  2. Define a list option:
    1. Set a Label
    2. Set a Value.
  3. Optional: To highlight different responses in the response table, you can add a color to any list item.
    1. Select Show responses in color.
    2. Select a color from the drop down
  4. Click the + sign for additional list items.
  5. Click Insert.

Linking to another form allows you to use responses to an existing form as the options for your dropdown. This let you quickly create a dropdown and also keep responses consistent. To link to another form you must enable Smart Respsonses on that form first.

Enable Smart Responses

  1. Navigate to the Forms for Confluence App page.
  2. Find the form ID you wish to link and select theCog Icon → Edit
  3. Select Smart Responses.
  4. Click Update.
  1. Select Reference an existing form's response
  2. Select the Form ID and Reference Field that contain the options you wish to use.
  3. Scroll down to check the correct options are shown.
  4. Click Insert.

Create a multiselect dropdown list

Creating a Multiselect dropdown list allows users to choose more than one option from the dropdown list.

  1. Select the Multiselect option.
  2. Preview or Save the page to see the final multi-select dropdown menu.
    1. Once you have selected one option, you can choose another.

Using Empty Values with the Dropdown List

You can set options in the dropdown list that have an empty value. This can be useful when you want to force users to pick from a list and provide an empty value at the top, or it can be used to break up a list by having empty values in between sections of a list.

When using empty values, it is recommended that you set the required parameter to true, ensuring that users have to pick an item from the list.

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