Get Started

This page provides detailed instructions about how to use Unlimited Subitems.

Install Unlimited Subitems

You can install Unlimited Subitems from the monday.com marketplace. To access the marketplace:

Go to your monday.com account.
Click on the puzzle icon in the monday.com header.
Once in the monday.com marketplace, search for Unlimited Subitems from the search bar.
Select the Unlimited Subitems app and click on Install.
Once Unlimited Subitems has been installed, go to the board where you want to use it. Click the Add view button and add the Unlimited Subitems app.

You can now select Unlimited Subitems from the Apps section of your board menu.

Create Unlimited Subitems

Creating an item from the Unlimited Subitems view is simple and quick!

To create an item, just enter the name of that subitem in the Add Subitem box.
If you want to create a subitem of an existing subitem, hover over it and click on the arrow to open the next hierarchy level.
Enter the name of the subitem as explained above.
You can create a subitem for any item or subitem.
Repeat the process explained above as often as you need.

Add columns to Unlimited Subitems

You can add columns to the subitems of 3rd level and beyond as you would do on the main view. Just click the Add column button and select the column type you want to add.

Note: All subitems keep the same columns, regardless of the hierarchy level in which they are located.

Note: Unlimited Subitem columns are only compatible with the following:

checkbox, country, color picker, creation log, date, dependency, dropdown, email, file, hour, item id, last updated, link, location, long text, numbers, people, phone, rating, status, team, tags, text, timeline, time tracking, vote, week, time zone.

Edit an item name

You can edit the name of any item or subitem by clicking on the name of the item on your board and entering the new name for the item.

Alternatively, you can click on an item to display the Edit pop-up menu for that item. Then, click on the name of the item at the top of the card to change its name.

Edit subitems

You can edit any item or subitem by clicking on the item to display the Edit pop-up menu. You can also edit by hovering over the desired item, clicking the three-dot menu to the left of the item and then selecting the Edit option. This also displays the Edit pop-up menu.

Edit subitems on monday CRM, monday dev, or monday service

Click the item you want to edit.
Click + on the top bar of the pop-up that appears.
Select Item Card from the menu displayed.
Set the item card as your default view so that you can modify your Unlimited Subitems faster.

Note: Only the board owner can set the Item Card view as the default view.

Move unlimited subitems

You can easily move any subitems created with Unlimited Subitems to new parent items. Simply drag and drop items to organise them into your desired structure. When an unlimited subitem is moved, all its children move along with it.

Alternatively, you can move items by selecting one or more and choosing which item from the menu displayed to nest the selected items under.

Unlimited subitems can not be moved to other boards.

Note: Subitems cannot be reordered within a single level from your Unlimited Subitems view.

However, you can go to the storage board and change the order of the subitems. The new order is reflected in your Unlimited Subitems view.

Delete unlimited subitems

To delete any subitem, click the three-dot menu that appears when you hover over an item and then select Delete.

Note: When any item is deleted, its children are deleted as well.

Storage board

Unlimited Subitems prioritises the security and accessibility of your data. All your data remains within your own monday.com instance, ensuring it is always secure and accessible—even if you decide to stop using Unlimited Subitems.

To store data, Unlimited Subitems creates a dedicated "Storage Board" for each board where you install the app. This Storage Board can be found in your workspace's left navigation menu alongside your other boards.

Note: Deleting a Storage Board will permanently delete all data associated with Unlimited Subitems on that board.

Any subitems created through the app's interface are stored in automatically generated boards called "Unlimited Subitems Storage Boards," which are public by default.

Note: Click the Settings icon to access a reference number to the storage board where your subitems are stored.